VAT-registered businesses must produce and keep copies of all VAT invoices issued, including those made by mistake or cancelled.

Since these documents allow your company to get paid, you need to learn how to write them. We’ll guide you through the steps of creating professional invoices and offer tips on a smooth invoicing process. Keep general business records such as bank statements, cash books, cheque stubs, paying-in slips and till rolls.Known as the ‘supply date’, this is when the goods or services were issued. The supply date may be different to the invoice date but is usually within 30 days. 7. The date of the invoice Bills are a collection of invoice amounts due - Another case is when a business issues a customer multiple invoices over a period. They may follow up with a "bill" which details the total amount outstanding to be paid, across all invoices. Many businesses are moving away from printed invoices and shifting towards going paperless. Creating a professional invoice using software may sound complicated, but it’s quite easy. You only need reliable software like FreshBooks.FreshBooks lets its customers create exceptional invoices with a free invoice template. This template is customizable, so you can choose what elements to add. With free invoice templates, you have total control over how your invoice looks. Tips for a Smooth Invoicing Process It’s worth noting that sole traders don’t have to include their Unique Taxpayer Reference on their invoices. Sole trader invoices and limited company invoices VAT registered invoices Using professional, compliant invoice templates is a great step towards properly managing your business finances.

Create generic invoice templates, personalize them, and update different information as necessary. Using an invoice template will save you a lot of time and allow you to focus on other aspects of your business. Plus, it will enhance the accuracy of your documents and help you get paid faster. Keep Your Invoices in One Place While we are almost done showing you how to write an invoice , be sure to pay extra attention to this section because it’s arguably the most important. Clients like to know exactly what you’re billing them for… so more detail here is better than less. Give a crisp clear description of the service or task. For example: “Social Media Marketing Management for July”. From there, type out a 1-3 sentence description reminding the client what your work entailed.

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Cash is not the most secure method, as you can be exposed to counterfeit bank notes and you have the added risk of carrying cash in person when depositing at the bank. Prepare your files using CMYK as the colour mode, not RGB. Use colourmode FOGRA39 (ISO Coated v2) for coated papertypes and colourmode FOGRA47 (PSO Uncoated ISO12647) for uncoated papertypes. If you are unsure of the colour mode of your file, don't worry we can always convert this for you. Keep in mind this can cause the colours to differ from the original file. Whether you’ve sent out many invoices before, or you’re working on writing your first, it’s important to know how to write an invoice properly. There are many different sections in writing an invoice and missing one may leave you looking unprofessional. Please keep in mind that we’ve used Invoice Simple as our guide for how to invoice, but the steps should stay pretty consistent no matter what invoice software you use. Bill clients using visually appealing documents with Canva’s invoice templates. Whether you need a service invoice template or sales invoice template, you’ll find a plethora of invoices for different lines of business in our library. There are designs for various industries too, from consulting invoice templates to ones tailored for food and beverage, home design, fashion retailing, and more. Upload Invoices to Sage: Press the post button. PaperLess will create an invoice in Sage with the data you entered and attach the scanned PDF document to the Sage invoice.